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The Hidden Cost Calculator

Answer six quick questions about a manual task in your business to see what it's really costing you each year, and get a plain-English recommendation on whether to leave it manual, script it, or bring in AI.

Question 1 of 6

Is the output standard and repeatable every single time?

Same steps, same format, same result, regardless of who does it.

Question 2 of 6

Does the information live across multiple systems, spreadsheets, or manual inputs?

You have to gather or reconcile it from more than one place before it's usable.

Question 3 of 6

Does the process require reading unstructured text, checking quality, or spotting trends?

Someone has to interpret, judge, or draw a conclusion, not just copy data.

Question 4 of 6

How many people are involved in this task today?

This won't change the cost estimate below. It just helps flag how fragmented the process is. One person doing it all is a different problem to three people each doing a piece of it.

Number of people

Question 5 of 6

How many hours does this take in total, per week?

Add up the time everyone spends on it combined. A rough estimate is fine, you don't need to break it down per person.

Total hours per week, combined

Question 6 of 6

What's their average hourly wage?

Average hourly wage (£)

£0

estimated cost of this process per year

Process complexity

People involved

Hours per month (combined)

Average hourly wage

Estimated annual cost

Not sure which option is right, or want a second opinion on this process? Send your results over and we'll tell you straight.

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